Book More Consults. Start More Cases. Stop Losing Patients In Between.
JavaLogix helps orthodontic practices grow new patient volume and tighten the consult-to-start pipeline — built around the real bottlenecks in ortho patient flow, not a generic dental playbook.
We measure what matters in ortho — cost per consult, consult-to-start ratio, and case value — not impressions and clicks
One practice per metro. Your consults are never shared with the orthodontist across town
Month-to-month, no long contracts. You own your website, ad accounts, CRM, and patient data
Why practices trust us
★Ortho-focused — we speak consults, case starts, and treatment coordinator workflow
★Month-to-month engagements — walk away with 30 days' notice
★HIPAA-appropriate CRM and patient data handling built in from day one
★You own your website, ad accounts, GBP, and patient lists — always
Let's Talk About Growing Your Practice
Tell us about your practice and your market. We'll come to the call with specific ideas for your service area — not a generic pitch deck.
Who this is for
Single-location practices
One office, one schedule to fill, and no marketing person on staff. You want a steady flow of consults without hiring a team to run it.
Multi-location groups
Several offices competing for attention in the same metro. You want each location visible in its own neighbourhood and one pipeline you can actually see.
Practices already running ads
Leads are arriving but consults are not. The spend is fine — the leak is somewhere between the click and the chair, and nobody can point to where.
What You Get
What Actually Changes In Your Practice
We talk about outcomes in ortho terms — booked consults, case starts, and schedules that don't leak — not marketing jargon. Here's what you get, and how we make it happen.
Consults Booked Into Your Chair
New patient consults landing on your schedule from parents and adults who are actually ready to start treatment — not tire kickers price-shopping Invisalign against Smile Direct Club.
Google Search Ads, Local Services Ads, and Meta campaigns targeted at high-intent ortho keywords and audiences in your exact service area, with negative keyword lists tuned to filter out DIY aligner shoppers and generic 'cheapest braces' traffic.
Found Across Your Metro
You show up first when a parent three neighborhoods over searches 'invisalign near me' or 'orthodontist for kids' — not just when someone searches from down the street from your office.
Local SEO and Google Business Profile optimization mapped across every neighborhood you serve, with grid-based rank tracking so you can see exactly where you're visible and where you're losing consults to competitors.
Full Schedule All Year
Steady consult and case-start volume across summer rush, back-to-school, holiday breaks, and the quiet stretches in between. Ortho has its own seasonality — your schedule shouldn't feel it.
Season-aware ad campaigns, Phase I awareness pushes for parents, adult Invisalign campaigns timed to life-event windows, and recall automations that re-engage dormant leads before the schedule opens up.
No Patient Slips Through
No inquiry gets lost and no consult gets wasted. Calls during clinical hours get answered, no-shows get recovered, and the 'I need to think about it' patient gets a follow-up sequence that actually brings them back.
HIPAA-appropriate CRM setup, automated confirmation and reminder sequences, missed-call text-back, AI voice receptionist for after-hours and clinical-hour overflow, and a 24/7 chatbot on your website — all feeding into one patient pipeline you can actually see.
Attribution From Click To Case Start
A clear answer to 'which ad produced that case start?' — every consult and every case tied back to the exact ad, keyword, or listing that brought the patient in. No more writing the check on faith.
Call tracking on every phone line, form attribution on every landing page, CRM-level tagging from lead source through consult to case start, and a monthly plain-English report showing cost per consult and cost per started case — not impressions and clicks.
A Website That Books Consults
A site that actually turns visitors into booked consults — handles the insurance questions, the Invisalign FAQs, and the 'what does treatment cost?' moment without losing the patient to a competitor tab.
Managed WordPress site with conversion-focused layouts, review widgets, trust signals, a treatment-type-specific landing page for each service line, and a live booking flow tested and tuned every month.
Testimonials
Trusted By Business Owners Across Industries
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“Communication with Preston and his team was clear and transparent from day one, which made the whole process smooth and stress-free. JavaLogix went above and beyond to design our website and set up our social media presence. I can confidently recommend them without any reservations.”
SI
Samuel Ileka-Priouzeau
Client
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“We have been using JavaLogix for all our media, website development, SEO, and ads with Facebook, Google, and Instagram for years now — these guys know their stuff. Aana is great and doing our ads on Instagram and Facebook; she's very creative and pays attention to detail. Thanks, guys!”
T
Tony
Local Guide
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“As someone who struggled to find a reliable website design company, working with Preston and his team at JavaLogix has been a game-changing experience for my small business. They took the time to understand my vision and delivered a beautifully designed, fully customized website that reflects us perfectly. What impressed me most was their ongoing support and willingness to adjust things until I was thoroughly satisfied — I'd highly recommend them to any business looking for a digital marketing partner who genuinely cares about their clients' success.”
T
Tyler
Small Business Owner
Real Results
Real Orthodontic Practices. Real Results.
Anonymized snapshots of what happens when the marketing and the operational pipeline work together — instead of one fighting the other.
Google Ads + Automation Stack
Orthodontic Practice
Alexandria, VA
Leads were coming in, but calls went unanswered and booked consults didn't show — the practice was paying for patients it never met.
Results
+55%
monthly new patient volume
10
new patients per month
$70
cost per lead
−80%
no-show rate reduction
What we did
The challenge
On paper, the marketing was working — leads were coming in. In reality, calls weren't getting answered in time, booked consults weren't showing up, and new patient volume had flatlined. The practice was paying to acquire patients and then losing them before they ever walked through the door.
What we did
Rebuilt the Google Ads account around high-intent ortho searches across their exact service area
Launched conversion-optimized landing pages dedicated to the treatment types that mattered most to the practice
Deployed a CRM with automated email and SMS follow-up sequences so no inquiry cooled off
Stood up an AI voice agent and text agent to capture every inquiry 24/7 — after-hours, weekends, and clinical-hour overflow
Meta Ads — Adults + Teens
Orthodontic Practice
Chicago, IL
Meta ads burned $80 a lead on mostly spam, and the real leads didn't answer or didn't show. Ads, audience and intake all needed fixing.
Results
$10
cost per lead
−87%
CPL reduction (from $80)
5×
booked consult volume
2×
show rate at the chair
What we did
The challenge
Meta ads were hemorrhaging budget at around $80 per lead. The leads that did come in were mostly spam; the real ones didn't answer the phone; and the few that scheduled never showed. The practice couldn't tell whether the problem was the ads, the audience, or the intake — it turned out to be all three at once.
What we did
Split the creative strategy in two — one campaign speaking to parents about teen and kid care, another speaking directly to adults about Invisalign and clear aligners
A/B tested different emotional angles per audience until the winning hooks surfaced for each segment
Rebuilt the entire intake flow end-to-end — landing page, CRM, automated follow-up — so real leads stopped falling through the cracks
Currently Deploying · Multi-Language
Orthodontic Practice
LaSalle, Montréal
A new bilingual practice with no digital foundation, competing from day one against established clinics already advertising in the same metro.
Active engagement — early performance signals tracking ahead of market benchmarks.
What we're deploying
The challenge
A practice entering a bilingual market with no existing digital foundation — needing to capture patient inquiries in both French and English from day one, while competing against established practices already running ads in the same metro.
What we're deploying
Deep bilingual keyword research across French and English search terms, mapped to the practice's top treatment categories
Bilingual Google Search campaigns with language-matched landing pages purpose-built for each audience
CRM with onboarding sequences, follow-up automations, and missed-call text-back across both languages
Opportunity-trigger automations routing every inbound signal to the right next step automatically
The Process
How It Works
Four steps from first conversation to a schedule that stays full. No long onboarding project, no six-month wait to see anything.
1
Strategy call
We look at your market, your service area, and where consults are being lost today, then agree on what the first 90 days should produce.
2
Build
We stand up the pieces: ads and landing pages, the CRM and follow-up automations, and an AI receptionist to cover calls you cannot take.
3
Launch & first consults
Campaigns go live, calls and forms start routing into one pipeline, and we watch the first consults land so we can fix friction early.
4
Optimize monthly
Every month we review cost per consult and case starts together, cut what is not working, and put the budget behind what is.
FAQ
Frequently Asked Questions
How do you decide what my practice actually needs?
We start with where you are. A practice that has no website and no CRM needs a foundation before it needs ad spend; a practice already running ads usually needs the intake and follow-up rebuilt before anything else. On the first call we'll tell you straight up which of those you are — even when the honest answer is that you need less from us than you expected.
Can I cancel later?
Yes. Everything is month-to-month. You can change scope or cancel with 30 days' notice — no penalties, no clawbacks, no lock-in. We'd rather earn your business every month than trap you in a 12-month contract the way most healthcare marketing agencies do.
How quickly do practices start seeing consults?
In most ortho markets, practices start seeing their first booked consults from paid ads within 7–14 days, with consistent consult volume and measurable improvements in no-show rate and consult-to-start conversion by day 60–90 once campaigns are optimized and the CRM pipeline is tuned. Exact numbers depend on your service area, case value, competitive density, and ad spend — we'll give you realistic projections for your market before you sign anything.
*Results may vary depending on market, service area, case value, and ad spend.*
Is ad spend included in what I pay you?
No — and that's deliberate. What you pay us covers our work: campaign management, creative, optimization, CRM automation, and reporting. Ad spend goes directly to Google and Meta to put your practice in front of parents and adults searching for treatment. We keep the two separate so you can see exactly where every dollar goes, and so you own the ad accounts directly. No markup, no hidden fees.
Will you also work with the orthodontist across town?
No. We only take one orthodontic practice per metro service area. Every consult and every case start goes directly and exclusively to you — you're never competing against another JavaLogix client in your own market.
Who owns the website, ad accounts, and patient data?
You do. Always. Your website, your Google Ads account, your Meta Business account, your Google Business Profile, your CRM, your patient lists — everything is built in your name. If you ever leave, you walk away with everything we built. We've heard too many stories about agencies holding practice sites and ad accounts hostage to do business any other way.
How do you handle patient data and HIPAA?
We set up your CRM and automation pipelines with patient data handling in mind from day one — no storing PHI where it doesn't belong, appropriate tooling for inquiry-stage vs. patient-of-record data, and clear separation between marketing-stage communications and clinical records. We're not a law firm and this isn't legal advice, but we take data handling seriously because you have to — and most generic marketing agencies simply don't think about it.
Do you focus on consults or actual case starts?
Case starts. Consults are a leading indicator, but the number that actually matters is how many cases you start and what they're worth. That's why we build attribution from the first click all the way through the consult and the TC handoff — so you can see which channels are producing real cases, not just appointments on the schedule. If we can't show you that math, we haven't done our job.
*Results may vary depending on market, service area, case value, and ad spend.*
What happens when I get in touch?
We'll hop on a short call to understand your practice, your market, and where you want to grow. If it looks like a fit, we'll walk you through the exact plan we'd run for your practice. If it's not a fit, we'll tell you that too — no pressure, no hard sell, no endless follow-up sequence.
Ready?
Ready To Book More Consults And Start More Cases?
Tell us about your practice and your market. We'll come to the call with specific ideas for your service area — not a generic pitch deck.
